HR Administration Specialist

APPLICATION CLOSING DATE: June 2nd, 2025

The Human Technopole Foundation (HT) is an interdisciplinary research institute, created and supported by the Italian government, whose aim is to develop innovative strategies to promote human health and healthy aging through a multidisciplinary and integrated approach, combining genomics, computational biology, structural biology, neuroscience and health data science. HT scientists work together to enable interdisciplinary research and to create an open, collaborative environment to help promote life science research nationally and internationally. In line with its mission to serve the research community at large, HT operates National Facilities, specifically aimed at making HT’s technologies, methods and tools available to the national scientific community.


Human Technopole (HT) is looking for an HR Administration Specialist with a strong focus on HR Administration processes and Data Analytics &Personnel Reporting.

The successful candidate, reporting directly to the HR Administration Manager, will coordinate standardized personnel administration processes applicable to all employees, interns, PhD candidates, collaborators ( Coco Co) and other affiliates across Human Technopole.

This role is responsible for the accurate and compliant execution of HR policies, payroll activities, and employee lifecycle procedures, ensuring consistency and fairness in administrative processes. This role offers the opportunity to contribute to a data-driven HR environment, ensuring that analytics play a key role in optimizing HR processes and supporting HT goals.

 

Your main tasks and responsibilities



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Coordinate and manage, in collaboration with the HR Administration Associate, administrative processes for all personnel, including employees, interns, PhD candidates, and other affiliates;



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Handle, in collaboration with the HR Administration Associate,  payroll processes, guaranteeing timely and accurate payments for all personnel categories;



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Oversee and support onboarding, contract renewal and offboarding processes;



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Analyze HR data, develop reports and dashboard to identify trends, forecast workforce needs, providing insights that support HR and organization strategies;



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Support Finance department providing timely accurate reports and key metrics such as headcount, absenteeism, personnel costs;



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Ensure the accuracy, security, and integrity of HR data to support compliance and organizational efficiency;



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Coordinate benefit programs (e. g. , health insurance, retirement plans) and support their availability to all eligible personnel.





Mandatory requirements



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Bachelor’s degree in Human Resources, Business Administration or equivalent experience;



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At least 3 years in a similar role;



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Knowledge of payroll systems, and HR administration processes;



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Knowledge of HRIS systems and Microsoft Office Suite ( Excel, Word, Outlook);



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Previous experience in international companies;



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Fluency both in Italian and in English (min B2) – HT is an international institute.



 

Preferred requirements



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Previous experience in payroll system implementation;



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Knowledge of SAP, SF or similar experience;



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Knowledge of labour laws;



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Knowledge of CCNL Industria Chimica and/or Dirigenti Industria;



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Previous experience in an HR &Labour Advisory Firm;



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Activation and administrative handling of curricular and extra-curricular internships, CO. CO. CO and collaboration contracts.




Organizational and social skills:



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Attention to detail: Ensures accuracy and consistency across administrative, payroll, and reporting activities;



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Organizational skills: Manages multiple processes efficiently, ensuring compliance and timely execution;



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Collaboration: Builds effective working relationships with internal and external stakeholders;



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Process standardization: Drives the consistent application of HR policies and practices across the organization;



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Communication skills: Clearly conveys complex information to diverse groups within Human Technopole;



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Analytical thinking: Translates HR data into actionable insights to support strategic decision-making;



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Hands-on attitude.



 

Application Instructions 

To apply, please send the following: 



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a CV





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a motivation letter in English relating your track record to the specifics of the call.



 

Why Human Technopole 

HT seeks scientific excellence, we recruit the best scientific talents through international, open calls.  

Our working environment is international, friendly and inclusive. Our scientists work together across disciplines on research topics of biomedical relevance, leveraging synergies between their diverse skillsets and methodological approaches.  

We believe that highly diverse teams yield the best and most innovative results.  

We engage in outward-facing scientific activities aimed at benefiting the national and international research community.   Training is also at the heart of our activity, with initiatives and opportunities for our staff, including scientific courses, conferences and workshops.  

 

Main benefits 



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Welfare plans





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Canteen service 





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Work-life balance provisions





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Italian language training for foreigners





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Parental leave up to 1 year and other support for new parents





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Counseling





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Flexible working hours





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Remote working policy





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Support for relocation





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Researchers coming to Italy for the first time, or returning after residing abroad, benefit from very attractive income tax benefits.  



 

Special consideration will be given to candidates who are part of the protected categories list, according to L. 68/99.  

 

Number of positions offered: 1 

Contract offered: CCNL Chimico Farmaceutico, permanent - Employee Level 

Salary range: depending on the seniority of the candidate
Tax benefits where applicable

The position is based in  Milan.  

The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favour of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances.