Back office support & receptionist - Categoria Protetta Legge 68/99

Position Overview
An administrative role as back office support, for both corporate office and our stores. Maintain an updated situation of files and archive at all times regarding vendors, H&S documents, invoicing and PO’s. Ensure smooth operation of daily office activities.
Essential Duties & Responsibilities

BACK OF HOUSE:


• Update files and archive with all kind of documents (e. g. health and safety, invoices, intervention reports);


• Have documents ready in case of authority checks;


• Keep track of costs, Purchase Orders and invoices;


• Ask for security documents to vendors and archive them in a structured way.

RECEPTION:


• Greet and welcome whoever comes into the office;


• Manage incoming mail;


• Receive couriers and prepare/send shipments for colleagues;


• Manage new vendor requests or changes in actual anagrafic of existing vendors on the Aravo platform;


• Raise Purchase Orders;


• Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up;


• Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings;


• Check first aid boxes;


• Support in handling various activities for main and external showrooms;


• Keep up standard in offices;


• Smooth operations of daily activities in office for employees;


• H&S situation is under control and updated;


Experience, Skills & Knowledge
• Precise and detail orientated; • Autonomous; • English; • Good communication and collaboration skills; • Good knowledge of Office; • Analyzing issues and solving problems.