Design & Architecture Project Coordinator

About Ukio |
Ukio’s mission is to empower individuals to live where they want, when they want 🌎.

We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, moving/buying furniture, security deposits, broker fees, etc. giving choice and flexibility to allow people to live where and when they want. 💥

We are a Barcelona based startup with offices in Madrid, Lisbon, Berlin and Paris. Soon we will conquer some more cities across Europe 🚀

Backed by Europe's best Venture Capital firms, the next year will be a critical phase in our growth as we look to further build out our team and expand into multiple new markets 🔥 . We have successfully raised €27 million in our Series A investment round in 2022 and recently raised a Series B round that will help propel our growth throughout Western Europe. 🥇
Our culture |
We honor diversity, compassion, and honesty above all else in our team. We’ve already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch.

Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars. Are you ready to join us?
Role |
We are looking for a Design &Architecture Project Coordinator to join our launch team in Milan. This role is a key part of our expansion in Italy, responsible for managing and coordinating the onboarding of new apartments.

As the Design &Architecture Project Coordinator, you will oversee light refurbishment works, coordinate deliveries with logistics teams, and ensure each apartment is fully prepared and guest-ready. You’ll work on-site, acting as the eyes and hands of our remote design and project management team, while also leading a flexible team of freelancers and external suppliers to bring our design vision to life.

This is not a purely creative or supervisory position — it demands technical expertise, strong attention to detail, and hands-on involvement with contractors, suppliers, and service providers.

Ideally, you are a Geometra or have a similar background in technical design and project execution. .
Responsibilities |.


• Supervise the execution of 6 to 8 apartment projects per month, from initial visit to guest-ready.


• Potentially manage a team from 3 to 8 people.


• Collaborate remotely with our international design and project management teams based in Spain, France, and Portugal.


• Coordinate all logistics related to project execution and furniture deliveries.


• Conduct on-site visits to measure apartments, assess conditions, and flag any discrepancies with our design and quality standards.


• Identify and report potential risks or structural issues, such as humidity, poor finishes, or signs of wear and tear.


• Coordinate and supervise on-site works including painting, decoration, light carpentry, and basic installations in line with our design and documentation (DDP).


• Oversee furniture deliveries, assembly, and placement, ensuring alignment with floorplans and visual references.


• Serve as the main point of contact for local workers (handymen, painters, installers), ensuring quality control and on-time delivery.


• Handle utility setups for new apartments, including internet, electricity, and gas connections.


• Ensure the apartment is fully cleaned, equipped, and guest-ready for final handover.


• Coordinate apartment staging and photo shoots with photographers.


• Prepare regular project reports by collecting, analyzing, and summarizing relevant data.

About you |


• You are a Geometra, Technical Project Manager, or Site Coordinator with 5+ years of experience in residential refurbishment or light construction projects.


• You are based in Milan and have strong local knowledge of suppliers, contractors, and the real estate market, along with an extensive professional network in the area.


• You have a sharp eye for detail, strong spatial awareness, and a solid understanding of quality standards.


• You are hands-on, organized, and solution-oriented — someone who gets things done efficiently and effectively.


• You’re comfortable using tools such as AutoCAD, Sketch Up, Google Drive, Slack, Hub Spot, and possibly Asana for project tracking and collaboration.


• You’re a skilled negotiator and relationship builder, able to manage both workers and suppliers effectively.


• You have excellent communication skills in Italian and you are fluent in English or Spanish.


• You are flexible and resilient, comfortable working in ambiguous, fast-changing environments, and can adapt quickly to new challenges.


• You feel confident working in cross-functional and international teams, and thrive in a start-up environment where proactivity and autonomy are key.